Constitution and By-Laws

Constitution
North Carolina School Psychology Association
October, 2011

Article I – Name of Organization

The name of the organization shall be the North Carolina School Psychology Association.

Article II – Purpose of the Organization

Section 1 – Purpose of the Association

  1. To promote and maintain the highest standards of ethics, training, and professional practices in the provision of psychological services in the public and private schools in the State of North Carolina.
  2. To promote and advance education and mental health through psychological research and dissemination of professional ideas.
  3. To serve the educational and mental health needs of students and to assist in the development of sound educational practices for the total school program.
  4. To advance the professional interests of school psychologists.
  5. To promote the interests of school psychology as a science and as a profession.

Article III – Membership

Section 1 – Categories of Membership

  1. The organization shall consist of the following categories of membership as defined in the By-Laws: Full Member, Associate Member, Affiliate Member, Student Member, Honorary Member.
  2. All members shall pay dues according to the By-Laws.

Section 2 – Severance of Membership

  1. Procedures for termination of membership are discussed in the By-Laws. Termination may result from non-payment of dues.
  2. Once terminated, a member must be allowed to apply for reinstatement of membership. Procedures for reinstatement are described in the By-Laws.

Article IV – Officers and Regional Representatives

Section 1 – Officers

The Officers of the Association shall be President, President-Elect, Past President, Secretary, and Treasurer.

Section 2 – Regional Representatives

There shall be Regional Representatives elected from different regions of the State and an appointed Representative-At-Large as specified in the By-Laws of the Association.

Section 3 – Qualifications

  1. All Officers, Regional Representatives, and the Representative-At-Large shall be primarily employed in the State of North Carolina. Upon moving his/her principal employment from the State, the Officer’s or Representative’s term shall be terminated immediately.
  2. All Officers, Regional Representatives, and the Representative-At-Large shall be active voting members of the Association.

Section 4 – Election and Term of Office

  1. A nominations and elections committee shall be established each year as specified in Article IV, Section 4 of the By-Laws of the Association. This committee shall present a slate of prospective Officers and Regional Representatives to the voting membership as specified in the By-Laws of the Association. Candidates shall be elected to office by vote of the qualifying voting membership as directed in the By-Laws.
  2. The Board of Directors shall require the resignation of an Officer, Regional Representative, or Representative-At-Large if the Board has evidence that the individual involved is not performing tasks as stipulated in the By-Laws of this Association.

Section 5 – Filling an Unexpired Term of Office

If the President is unable to complete the term, the President-Elect shall immediately succeed to that office, completing the term of office and serving throughout the following year. A vacancy occurring before the expiration of the term of President-Elect shall be filled by a special election by the membership voting on nominees submitted by the Board of Directors acting as a nominations committee. Vacancies occurring before the expiration of the term of office of Secretary, Treasurer, or Regional Representatives shall be filled for the remainder of the term by presidential appointment with approval of a majority vote of the Board.

Article V – Board of Directors

Section 1 – Members

  1. The Board of Directors of the Association shall consist of the Officers, Regional Representatives, and the Representative-at-Large.
  2. The President of the Association shall be chairperson of the Board of Directors and the Secretary of the Association shall serve as Secretary of the Board of Directors.
  3. Officers and Regional Representatives and the Representative-At-Large shall have voting privileges on the Board of Directors.

Section 2 – Rules

  1. The Board of Directors shall have general supervision of the affairs of the Association. The Board of Directors shall conduct all matters of business, administer constitutional policy through procedures set forth in the By-Laws of the Association, and make recommendations to the membership.
  2. A meeting of the Board of Directors shall be called by the President during scheduled conferences of the Association. Additional Board meetings shall be held at the discretion of the President following notice to all members of the Board, or upon petition in writing by at least half of the Board members or at least 25 percent of the general voting membership.
  3. Official minutes of all Board meetings shall be posted to the NCSPA website and/or the NCSPA newsletter.
  4. Business of the Board of Directors, when expedient, may be conducted by mail or other means including electronic mail, fax, or telephone under the discretion of the President. These actions shall be recorded by the Secretary and included in the official minutes at the next Board meeting.
  5. All actions of the Board of Directors are subject to discussion by the members of the Association at the membership meeting held during scheduled meetings of the Association.
  6. One more than half of the voting members of the Board of Directors in attendance at a meeting of the Board of Directors shall constitute a quorum.

Article VI – Committees

Section 1 – Types of Committees

All committees shall be established by the Board of Directors as needs arise. The need for a committee and a charge for that committee shall be decided by majority vote of the Board. A committee shall cease to exist either when the charge is fulfilled or when the Board decides to terminate it.

Section 2 – Duties and Supervision of Committees

  1. When the Board of Directors votes to establish a committee and give it a charge, a member of the Association shall be chosen to chair the committee and to establish its membership.
  2. Committees shall report progress to the Board of Directors based on a timeline established by the Board of Directors.
  3. The President may require a committee chairperson to relinquish the chair when deemed in the best interest of the Association.

Article VII – Balloting

Election and any other business of the Association that requires voting of the membership may be conducted by mail ballot and/or electronically unless specifically prohibited in the Constitution or By-Laws. The Board of Directors or its duly appointed representative(s) shall publish, distribute, and count the ballots in compliance with provisions of the By-Laws.

Article VIII – Financial Policies

Section 1 – Budget

A draft budget will be presented to the membership electronically in the December newsletter. After review by the membership, the annual budget will be voted on by the Board of Directors.

Section 2 – Financial Reporting

A written financial report of all accounts of the Association shall be presented by the Treasurer at each Board meeting and at scheduled conferences of the Association.

Section 3 – Dues

Dues shall be established by the Board of Directors according to the By-Laws.

Section 4 – Fiscal Year

The fiscal year shall be specified by the By-Laws.

Section 5 – Dissolution

In case of dissolution of the Association, all assets will be distributed to a public or tax exempt cause as determined by the Board of Directors of the Association.

Article IX – Meetings

At least one membership meeting of the Association shall be held each year during a scheduled conference of the Association. There shall be at least one annual conference of the Association each year.

Article X – Parliamentary Authority

For procedures not covered in the Constitution or By-Laws of the Association, the most recent edition of Robert’s Rules of Order shall be the authority. The President-Elect shall be the Parliamentarian and shall attend all Board meetings, annual meetings, and other business meetings of the Association.

Article XI – Amendments

  1. A proposed amendment to the Constitution shall be presented to the current active professional membership of the Association by the Board of Directors either by a majority vote of the Board or upon receiving a petition signed by not less than 25 percent of the current active membership. Voting on proposed amendments may be at any membership meeting of the Association or by a mail/electronic ballot. In case of a mail ballot, the polls shall be declared closed 15 days after the date of mailing the ballot to the members. The amendment must be approved by 75 percent of those voting.
  2. A proposed amendment to the By-Laws shall be presented to the Board of Directors either by a member of the Board or upon receiving a petition signed by not less than 25 percent of the current active membership. Voting on proposed amendments may be at any Board meeting or by a mail/electronic ballot. The amendment must be approved by a majority of the elected members of the Board of Directors. At the discretion of the Board, the membership may be notified as to the content of the proposed amendment before a vote is held.

Article XII – Ethics and Professional Practice

NCSPA adopts the American Psychological Association’s Code of Ethics and the National Association of School Psychologists’ Principles for Professional Ethics.

By-Laws
North Carolina School Psychology Association
October, 1996

Article I – Name of Organization

The name of the organization shall be the North Carolina School Psychology Association as stipulated in the Constitution.

Article II – Purpose

Refer to the Constitution

Article III – Membership

Section 1 – Categories of Membership

  1. The organization shall consist of the following categories of membership:
    1. Full Member. Applicants for Full Member shall be residents of, or employees within, North Carolina, who:
      1. have a minimum of a Master’s degree from a state-approved program in school psychology, or are a Nationally Certified School Psychologist (NCSP), and are certified by a state department of education in school psychology, or
      2. have faculty status in an approved school psychology program and are involved for a portion of their time in the training of school psychologists, or
      3. have a Master’s degree in psychology or education, or are a Nationally Certified School Psychologist (NCSP), and are certified in school psychology by a state department of education, and are delivering psychological services in North Carolina schools.
    2. Retired/Unemployed Member. A type of Full Membership open to new and renewing members who attest that they do not anticipate being employed as school psychologists, full- or part-time, in any setting, during the membership year
    3. Patron Member. A type of Full Membership open to new and renewing members who wish to support the Association with an additional financial contribution.
    4. Transitional Member. A type of Full Membership open to school psychologists in North Carolina during their first year of practice following graduate school.(Full Members shall have voting and office holding privileges. Once Full Member status has been established, that status shall not be altered due to change in work setting or job description. Upon application, exceptions to the above will be considered by a membership committee.)
    5. Associate Member. This category of membership is open to individuals who:
      1. would be eligible as Full Members except they are employed outside of North Carolina, or
      2. are professionally trained in a related field such as Clinical Psychology, Counseling or Social Work. Associate Members shall not have voting or office holding privileges.
    6. Affiliate Member. This category of membership is open to individuals who have an interest in school psychology. Affiliate members do not qualify as members or associate members as defined above. Affiliate members shall not have voting or office holding privileges.
    7. Student Member. This category of membership is open to individuals enrolled in a college or university program for the study of Psychology or Education. The student must be carrying a minimum of nine hours or must be considered to have full-time status, as indicated by the signature of the student’s departmental chairperson. Student members shall not have voting or office holding privileges.
    8. Honorary Member – Individuals who have made outstanding contributions to the profession of School Psychology may be nominated by any member of the Association for honorary membership. Such nominations shall be made in writing to the membership chairperson and must be confirmed by a majority vote of the Board of Directors. A full member who has retired and who has provided ongoing services as a school psychologist may be nominated. Honorary members shall have voting and office holding privileges only if they meet the requirements for Full Member status as stated above. Honorary members will not pay dues.
  2. All applications for membership shall be evaluated by a membership committee. Any applicant for the category of Full Member shall provide the membership committee with a copy of his/her certificate or other appropriate documentation to verify eligibility. Verification of eligibility for any other category of membership may be required by the membership committee. With the exception of individuals qualifying for student membership, members must at all times assume the highest level of membership for which they are qualified. Upon verification of status, the membership committee shall present names of new members to the Board of Directors.
  3. Dues shall be established by the Board of Directors for each classification of membership.

Section 2 – Severance of Membership

Nonpayment of Dues – Termination of membership shall be automatic if the required dues are not paid within 3 months of the membership renewal date.

Section 3 – Reinstatement of Membership

After termination of membership for nonpayment of dues, a Member may be reinstated upon application and acceptance for membership.

Article IV – Officers and Regional Representatives

Section 1 – Officers

  1. The President shall preside at all meetings, shall exercise general supervision over the affairs of the Association, shall act as chairperson of the Board of Directors, shall serve as coordinator of committee work, and shall serve as an ex-officio member of all the committees. The President shall appoint the necessary committees unless otherwise provided for in these By-Laws.
  2. The President-elect shall attend all meetings of the Board of Directors, shall serve as Parliamentarian at meetings of the Board and the Association, shall preside when the President is not present, shall serve as a member of the budget committee, and shall succeed the President when the President can no longer serve. The President-elect shall serve as chairperson of the Nominations and Elections Committee.
  3. The Past President shall attend all meetings of the Board and shall serve as chairperson of the Leadership Development Committee.
  4. The Secretary shall keep minutes of the Association and the Board of Directors, which shall be an accurate and official record of all business transacted. The minutes shall be available to the membership at scheduled conferences. The Secretary shall assume necessary correspondence duties for the Association.
  5. The Treasurer shall act as custodian of all funds and shall be responsible for all receipts and disbursements. The Treasurer shall present a written financial report at all meetings of the Board of Directors. These reports shall be available to the membership at scheduled conferences of the Association. The Treasurer shall arrange for the annual audit at the end of the fiscal year. The Treasurer shall provide that the necessary federal and state tax forms are filed at the appropriate times. The Treasurer shall serve as chairperson of the Budget Committee.

Section 2 – Regional Representatives

  1. There shall be two Regional Representatives elected to represent each of the following areas:
    1. Coastal Region
    2. North Piedmont Region
    3. South Piedmont Region
    4. Mountain Region

    The Board of Directors shall establish each Region’s boundaries and publish them each year in an annual membership directory

  2. A Representative-At-Large shall be appointed by the President. The State Delegate to the National Association of School Psychologists shall be appointed to this position if he or she is willing to serve.
  3. All Regional Representatives shall be elected by Voting Members in that region and must be employed in the regions which they are elected to represent. Upon moving his/her employment from the region, the representative shall be replaced by another representative from the region in accordance with Article 4, Section 5 of the Constitution to serve until the next scheduled election of the Association for the position.
  4. Regional Representatives are responsible for serving as active members of the Board of Directors and bringing the concerns of members in their region to the Board. They are also responsible for promoting membership within their region and actively communicating with their constituents. Additional responsibilities, such as chairing committees, may be assigned to Regional Representatives by the Board of Directors.

Section 3 – Qualifications

Refer to the Constitution

Section 4 – Election and Term of Office

  1. A nominations and elections committee shall be established each year by the Board of Directors with due regard for geographic representation. The nominations and elections committee shall determine a slate of candidates for each necessary elective office by July 15th of each year. The nominations and elections committee shall verify that:
    1. the nominee accepts the nomination for the office,
    2. the nominee has not accepted the nomination for another office, and
    3. the nominee meets the qualifications to hold the office which are established in the Constitution.

    After the nominee accepts the nomination, the nominations and elections committee will obtain from each nominee a professional background/biographical sketch and a platform statement. By August 15th, the nominations and elections committee will announce the slate of candidates to the membership and offer to provide absentee ballots to those members not planning to attend the annual conference. Members attending the conference will vote in person. The polls will be declared closed at the annual conference. Elections will be decided by a simple majority of those voting. In case of a tie vote for any office, a run-off election will be conducted with the appropriate voting membership at the annual conference. Run-off elections will be decided by a majority of those voting at the annual conference.

  2. Term of OfficeThe Secretary, Treasurer, and Regional Representatives are elected for two-year terms. The President-Elect/President/Past President is elected for a three-year term. The Representative-At-Large will be appointed by the President and serve for one year. If the State Delegate to the NASP has been appointed to this position and the person serving as State Delegate changes during the year, the newly elected State Delegate to NASP shall be appointed as Representative-At-Large for the remainder of the year, if he or she is willing to serve.The President-Elect shall be elected each year. In the following year, he/she will become President and in the year after that he/she will serve as Past President. The Treasurer shall be elected in even-numbered years, and the Secretary shall be elected in odd-numbered years. One of the two Regional Representatives from each Region will be elected each year so that there will always be a Representative in his or her first year of service and one in his or her second year of service.

Article V – Board of Directors

Section 1 – Members

Refer to the Constitution

Section 2 – Rules

Refer to the Constitution

Article VI – Committees

Section 1 – Types of Committees

Refer to the Constitution

Section 2 – Duties and Supervision of Committees

The duties of committees shall be determined by the Board of Directors at the time committees are established. Refer to the Constitution for supervision of Committees.

Article VII – Balloting by Mail

Refer to the Constitution

Article VIII – Financial Policies

Section 1 – Budget

Refer to the Constitution

Section 2 – Financial Reporting

Refer to the Constitution

Section 3 – Dues

Dues shall be established by the Board for each classification of membership.

Section 4 – Fiscal Year

The fiscal year of the Association shall be from January 1 through December 31.

Section 5 – Dissolution

Refer to the Constitution

Article IX – Meetings

Refer to the Constitution

Article X – Parliamentary Authority

Refer to the Constitution

Article XI – Amendments

Refer to the Constitution

Article XII – Ethics and Professional Practice

NCSPA adopts the American Psychological Association’s Code of Ethics and the National Association of School Psychologists’ Principles for Professional Ethics. As the APA Code of Ethics and the NASP Principles for Professional Ethics are modified, adopted, or amended, such amendments and modifications will be adopted by NCSPA.

Revised October 2011